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Reservation & Conference Services: Reserve An Event Space

Procedure for Reserving Facilities

Any and all requests to reserve university facilities should contact Reservation & Conference Services at The Armstrong Campus at 912.344.2894, or via the R25 WebViewer.

Reservation & Conference Services encourages early scheduling of events. However, a priority system for scheduling has been established, and is described in the section, "Priority for Reserving Facilities."

Rules for Outdoor Facility Use

Rules for Fine Arts Hall Auditorium Use

Using R25 Webviewer to Request an Event Space

  1. Click the "Login to R25 Webviewer" button in the right column
  2. Select the date of your event in the calendar at right to review other events taking place on campus on that day.
  3. Click "My Requests" in the menu at the top of the page to access the "User Logon" screen.
  4. Sign in with your Port ID and password.
  5. Fill in the "Request an Event" form with as much information as possible. Additional information on individual fields is provided below.

Required Information

The following information must be provided to reserve a facility:

Additional Information

After it has been determined that a facility is available, and after all related documentation is complete and appropriate fees paid, a confirmation and signed contract if required will be issued. A facility is not reserved until a confirmation form is received.  The confirmation form may be required as proof of reservation at the time the facility is occupied.

Facilities may be held for reservation for one month by university entities or student organizations and for two calendar weeks by non-university groups or other individuals. After such time, the date will be released without further notice to the requestor.

Priority for Reserving Facilities

Priorities for the use of campus facilities are in the following order:

  1. Regularly scheduled academic courses
  2. University entities’ activities such as rehearsals, performances, alumni and endowment association events, Division of Continuing Education Courses, development seminars and international programs.
  3. Student organizations and users receiving full sponsorship by the university
  4. Non-university groups or other individuals

 To maintain these priorities, the following scheduling procedures are adopted: