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Business: Forms


Budget & Financial Management

Human Resources & Hiring

Parking

All vehicles that park on Armstrong's campus must have a valid parking decal or pass. This is a 24 hour a day requirement that is waived only for special events, such as those held at the Fine Arts Auditorium, the Sports Arena and Fields, and Jenkins Theater. Parking decals and visitor passes are available at the Armstrong Police Department 24 hours a day, including weekends. The department is located at the intersection of Arts Drive and Library Drive.
The full text of parking and traffic regulations new window

Purchasing

Instructions for Requesting Department

If a purchase order was obtained for goods and services through proper purchasing procedures the employee should instruct the vendor to mail all invoices to the Business Operations Department, Armstrong State University, 11935 Abercorn St., Savannah, GA 31419. The employee should instruct the vendor to indicate the departmental contact on invoices for verification of receipt of the merchandise

If a purchase order was not created for the purchase of merchandise, a check request must be submitted with an invoice to Accounts Payable for processing. The check request and documentation will be reviewed for duplication and processed for payment.

For your convenience the check request form is available on this page in an excel format.

Instructions for Accounts Payable

Invoices are received in Business Operations and date stamped for date of receipt.  If a purchase order number is not indicated on the invoice, the invoice is reviewed for the method of payment. If a purchase card is the method of payment for merchandise the original invoice and receipts will be forwarded to the correct department for reconciliation to the purchase card statement. All other original invoices will be copied and sent to the department identified on the invoice.

Checks are processed weekly on Mondays and Thursdays and mailed within 24 hours of processing. Check processing days may vary depending on holidays and year-end schedule.

Travel & Expenses

Facility Services

NEWS:

Travel and Expense Training Classes

(January 22, 2016) Travel and Expense Training Classes will be held on February 4th and 5th.

Mileage Rate Decrease Effective January 1, 2016

(January 11, 2016) The State Accounting Office has provided updated mileage reimbursement rates for travel by vehicle, effective January 1, 2016.

System Maintenance Scheduled for PeopleSoft Completed

(November 17, 2015) The PeopleSoft system maintenance has been completed. The system is back up and running.

System Maintenance Scheduled for GeorgiaFIRST Financials (PeopleSoft)

(November 11, 2015) On Friday, November 13th, the PeopleSoft system will go offline at 5:00 p.m.
 

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