The Student Activity Fee Request and Allocation Procedure is owned and administered by the Vice President for Student Affairs’ Office, in conjunction with the Dean of Students Office and the Division of Business and Finance. The Student Activity Fee Allocation Committee (SAFAC) is chaired by the Vice President of Student Affairs’ Designee.
Student Activity Fee Allocation Committee
Membership of the Student Activity Fee Allocaiton Committee is comprised of the following individuals:
- Vice President for Student Affairs’ Designee
- Student Government Association President
- Student Government Association Vice President
- Student Government Association Treasurer
- Three Students at Large
- Faculty Member Representative
- One Representative from the Division of Business and Finance
- Vice President for Student Affairs (Ex-Officio)
The committee is chaired by the Vice Presidetn for Student Affairs' Designee. This Designee facilitates the allocation process, as well as the applicant presentations. This individual will only vote on an allocation recommendation in the event of a tie. The Vice President for Student Affairs participates on the committee, but has no voting privileges. The Three Students at Large are selected by the Vice President for Student Affairs, in conjunction with their Designee. In accordance with University System of Georgia Policy 18.104.22.168, the Student Activity Fee Allocation Committee must be comprised of at least 50% students.
Eligibility to Request Funds
The following entities are eliglbe to apply for Student Activity Fee Allocations:
- Any department on campus that provides activities directly to students
- Any organization, connected to a department, that provides activities directly to students
- Other organization, not directly connected to a department, that provides activities directly to students
For the purpose of this definition, an activity is a defined as an activity that is non-credit and non-grade bearing.
Student Activity Fee Allocation Process
Stage 1 - Application
The application for Student Activity Fee Allocation is located HERE. This application must be submitted (including all necessary documentation) no later than 5pm on March 24, 2017. If your organization received a Student Activity Fee Allocation for the 2016-2017 Academic Year, you must submit the expenditure form, located HERE.
Stage 2 - Presentation to SAFAC
Each entity requesting a Student Activity Fee Allocation is required to present their request to the Student Activity Fee Allocation Committee. This presentation is limited to twenty minutes, including questions from the committee, and should demonstrate how the entity benefits students and how the requested monies will be utilized.
Stage 3 - SAFAC Recommendations
Upon conclusion of all presentations, the SAFAC will determine recommended allocation amounts for each entity that has completed both Stages 1 and 2. Failure to complete both of these steps fully will result in the committee recommending no money be allocated. The SAFAC then submits these recommendations to the Vice President for Student Affairs.
Stage 4 - Vice President for Student Affairs Decision and Notification
Upon receipt of the recommendations from the SAFAC, the Vice President of Student Affairs will make a final decision on the allocation of Student Activity Fee monies for the upcoming academic year. This decision is final and not subject to appeal. The contact person for each entity will be notified of the decision on funding by the Vice President for Student Affairs’ Office.
Stage 5 - Disbursement of Monies
Any money allocated as part of this process will be available on the first day of the new fiscal year (July 1st). Purchases on this account may not be authorized before this date. Entities receiving money are expected to manage their own budgets and remain in compliance with University System of Georgia Policy and State of Georgia law.
Any allocated money not spent by June 1st will be reallocated back to the Vice President for Student Affairs. All entities receiving money must submit an end of year budget report to the Vice President for Student Affairs’ Office by June 15th. Failure to complete and submit this report will make the entity ineligible for funding for the next academic year.