Committees are designed to be representative of the campus population. Generally, members are selected to represent academic and research units of varying size, administrative units of varying size, and the student body.
The flow of recommended projects for consideration come from the following three committees:
- Academic IT Committee
- Administrative IT Committee
- Infrastructure and Architecture Committee.
The group prioritizes at the institutional level on a quarterly. If necessary, the group can reassemble in an ad hoc fashion to re-balance.
Groups prioritize based on business cases that include the following:
- The reason for the investment — The opportunity or problem that the investment is intended to address
- The recommended solution/approach — Include alternatives considered and proposed timetable
- The business benefits targeted — The alignment with business strategy, how they will be measured and who in the business functions will be responsible for securing them. Are the benefits transactional (e.g., increased internal efficiency), informational (e.g. decision support systems), transformational (e.g., new online program requiring new technologies), infrastructure (e.g., keeping operations running—mostly focused on risk of not doing)
- The initial investment and ongoing costs — Both, the IT and business costs implementing and operating in the changed way
- The business changes — Needed to create and realize sustained additional value and the investments needed to make the changes
- The risks inherent in the approach — Including delivery risk (the risk of not being able to deliver required capabilities) and benefit risk (the risk of the organization not being able to make and sustain the changes required to use the capabilities to create and sustain value)
- The governance approach for the investment — How the investment and value creation will be monitored throughout the economic life cycle, the metrics to be used and who will be ultimately accountable for the successful creation of optimal value
- Maintaining instruction/operations is a priority (e.g. safety, teaching, revenue)
- Regulatory changes take priority (e.g. federal law changes)
- Mandates happen, and we re-adjust
- We prioritize for value and time to value (e.g. competitive advantage, customer satisfaction, project cost, overall benefit to business - teaching/learning, revenue, etc. - , ease of implementation/maintenance)