Armstrong State University

Announcements from Business & Finance

PeopleSoft Upgrade

Apr 13, 2015, 05:18 pm - Becky Smith

The PeopleSoft Financials system, including the automated Expense Reimbursement and Online Requisition modules, was recently taken offline in late March by the USG IT Services for the purpose of completing a major version upgrade.

We are pleased to tell you that the full system is now back online.

Following the PeopleSoft upgrade, all campus users should have the same access as they had prior to the upgrade.

Should you encounter any problems in using the PeopleSoft system, or not have the necessary access, please contact Maurena Grant in Financial Accounting at 344-3388 or by email at

We appreciate your patience during the upgrade.

Thank you.


PeopleSoft Interface to iStrategy

Apr 13, 2015, 05:06 pm - Becky Smith

On March 31, 2015, the University System completed the conversion of a new PeopleSoft upgrade.  Unfortunately this upgrade caused problems with the the nightly interface from PeopleSoft to iStrategy.  That interface has been down since the conversion.

BOR ITS is aware of the issue and is working to restore the interface.  At this time BOR ITS does not have an estimate of when this problem will be resolved.

We will continue to monitor the situation and update you as to when the interface is restored and data in iStrategy has been updated.

You can track the current status of this issue on the BOR ITS Service Status webpage:

We apologize for any inconvenience.

Thank you.


iStrategy Currently Unavailable

Mar 31, 2015, 04:35 pm - Becky Smith

To:  iStrategy Users

Posted:  Tuesday, March 31, 2015

Announcement:  iStrategy is currently unavailable.  An announcement will be sent when iStrategy becomes available.

MORE INFORMATION AND SUPPORT:  For business impact emergency issues, contact the ITS Helpdesk immediately at 706-583-2001 or 1-888-875-3697 (toll free within Georgia).  For non-urgent issues, contact the ITS Helpdesk via the self-service support website at  (This service requires a user ID and password.  E-mail to obtain self-service login credentials.)

ADDITIONAL RESOURCES:  For information about ITS maintenance schedules or Service Level Guidelines, please visit  For USG services status, please visit


Accounts Payable Processes

Mar 30, 2015, 03:43 pm - Becky Smith

We would like to remind you of the following Accounts Payable processes:

Payment processing: all check requests and invoices should be mailed or delivered to Solms Hall, Room 201, Attention Tracey Dunn.  They should not go directly to Accounts Payable or Purchasing (Sybil Kirkland, Allison Carthon or Daphne Burch).

The current check request form is available on the forms tab located on the Business and Finance webpage at the following link.

Please read the check request carefully to note the options for check delivery. Please discontinue the use of all other outdated versions of the check request form. 

All checks designated for pickup can be retrieved from Tracey Dunn in Solms Hall, Room #201.

If any additional information is needed please contact Tracey at 4-2506 or

Thank you.

Cam Reagin, Assistant Vice President for Finance


Year-end Close-out Dates for FY2015

Mar 24, 2015, 12:16 pm - Becky Smith

TO:  Vice Presidents, Deans, and Department Heads

FROM: Cam Reagin, Assistant VP for Business and Finance

Reminder on Purchasing Limits (subject to deadlines below):
• $.01 - $2,499.99  -  P-card or check request
• $2,500 - $24,999.99  -  Purchase requisition/Purchase order required; bid not required  (Note: P-card can be used from $2,500 - $4,999.99)
• $25,000 and up  -  Bid process or sole source justification required if not on statewide contract

In order to close-out the FY2015 financial records to meet Georgia State Purchasing/Expenditure requirements, the following cut-off dates have been approved:

May 19 – cutoff for initiating bids for purchases over $25,000.00 not on a statewide contract.

June 1 – cutoff for p-card purchases charged to FY15 budgets.  Purchases made with the p-card after this date will be recorded against FY16 budgets.

June 8 – cutoff submitting requisitions for purchases up to $24,999.99 charged to FY 15 budgets or purchases of any amount from any statewide contract.

June 15 – cutoff for submission of travel and expense reimbursements charged to FY15 budget.  All travel for FY15 must be processed by this date in order to be charged to the FY15 budget.  There is no encumbering of travel money. 

State of Georgia Travel Regulations mandate that requests for travel reimbursement must be submitted within 60 days of return from trip.

June 15 – last day to submit check requests for vendor payments for FY 15 (excludes utilities, bookstore, and catering.  Call accounting to discuss exceptions).

Any additional budget transfers, amendments or adjustments for FY15 must be submitted to the Budget Office by June 8th.

If you have any questions please contact Daphne Burch at 42647 or at

Thank you.