Check Requests

Requesting Department

Procures goods and services through proper purchasing procedures. Instructs vendors to mail all invoices to Accounts Payable Department, Armstrong Atlantic State University, 11935 Abercorn St., Savannah, GA 31419. Instructs all vendors to indicate departmental contact on invoices.
 

Accounts Payable

Opens vendor invoices, date is stamped.  If purchase order number is not indicated, reviews for possibility of credit card receipt/invoice. Original invoices/receipts reflecting credit card charges will be forwarded directly to the appropriate department to be matched with credit card statement. All other original invoices will be copied and sent to the department identified or most likely to have made the purchase.
 

Requesting Department

After reviewing for no previous request for payment or credit card charge, submits a check request and invoice copy to Accounts Payable for processing. The originals will then be matched, attached to check request, and processed to ensure payment duplication does not occur.