New Employee Orientation: Policies and Forms

Please use the checklist provided at the beginning of this orientation to determine which policies are essential to your job as well as which forms must be completed and submitted to Human Resources (located in Burnett Hall, Room 160).
 

Policies

Right to Know Basic Awareness Training
The University System of Georgia has developed a plan to assure that all employees receive training and information about hazardous chemicals present in their work areas.  A copy of this plan is available in the University Police Department.


Harassment Policy Acknowledgment Form
It is the policy of this university that all faculty, staff and students have the opportunity to study and work in an atmosphere and environment free from any form of harassment or retaliation. Harassment or retaliation constitute discrimination under various state and federal laws and will not be tolerated by the university.

Drug & Alcohol Policy Acknowledgment Form
In accordance with federal legislation, the university hereby notifies the faculty and staff that the unlawful possession, manufacture, distribution, dispensation and use of drugs and/or alcohol is prohibited and will not be tolerated on the campus of Armstrong.

FERPA Policy Acknowledgment Form
The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that sets forth requirements regarding the privacy of student records. Maintaining confidentiality of student records is everyone's responsibility at Armstrong  State University.

USG Ethics Training Course (results monitored by HR staff)
The Board of Regents Ethics Policy was adopted in November 2008 as part of a comprehensive approach to improving governance, risk management and compliance within the University System of Georgia. We at Armstrong share this committment to the highest ethical and professional standards of conduct in pursuit of our mission..

Tobacco-Free Campus Policy
The current tobacco use policy has been under study since last August by a campus Tobacco Control Task Force, very capably led by Dr. Sara Plaspohl, assistant professor of Health Sciences. The new policy underscores Armstrong’s commitment to provide a healthy learning and working environment for our students, faculty and staff.

Forms

Background Investigation Consent Form
In connection with an application for employment or your specific job function, job applicants and employees must allow us to obtain information about their criminal background from public records or companies that collect and supply such information. A motor vehicle record check will be obtained only if the position you are applying for requires a valid driver’s license.


Personal Data Form
This form provides information needed to enter an employee into our personnel/payroll system.


Emergency Contact Form
This form will enable us to contact a friend or family member in the event of an emergency.  Please inform the Office of Human Resources whenever this information needs to be updated.


Dependent/Beneficiary Form
Please inform the Office of Human Resources whenever this information needs to be updated.


I-9 Employment Eligibility Verification
The Immigration Reform and Control Act requires that all newly employed individuals complete an I-9 Form and provide documents which establish identity and employment eligibility. You will be required to provide 2 forms of proper identification when you turn in your employment forms. All identification MUST be original. Please read the accompanying instructions when completing the form. A list of acceptable forms of identification is provided with the I-9.
The University will employ only U.S. citizens and aliens authorized to work in the United States. Failure to comply with the provisions of the act will result in immediate termination of employment.


Board of Regents Security Questionnaire & Loyalty Oath (can be notarized by HR)
As a condition of employment, every employee of the USG must complete and sign a security questionnaire. In addition, the State of Georgia requires "all persons who are employed by and are on the payroll of… the State of Georgia, or its departments and agencies" to take a loyalty oath. If a person does not sign the oath, the act then instructs that "(the person) be taken from the payroll and not be permitted to receive any payment from the State.NOTE: This form must be notarized in two places - do not sign until you are in the presence of a notary.


Form G-4 Employee State Withholding Allowance Certificate
All new employees should sign a G-4 Form (state withholding) when they start work.  If you do not provide the University with a completed state tax withholding form, taxes will be withheld at the maximum tax rate. Nonresident aliens may be subject to other requirements.


Form W-4 Employee Withholding Allowance Certificate
All new employees should sign a W-4 Form (federal withholding) when they start work.  If you do not provide the University with a completed federal tax withholding form, taxes will be withheld at the maximum tax rate. Nonresident aliens may be subject to other requirements.


Direct Deposit Notification and Authorization Forms
Participation is Mandatory
Paychecks are deposited directly to your bank account. Your paycheck can be split between accounts (i.e., having a certain amount sent to a savings account and the balance sent to a checking account).  NOTE: The banking industry requires a pre-notification process that takes approximately three weeks to complete. As a result of this process, your direct deposit may not be effective until the second payday after your form is received in Payroll. Thus you may receive a check (via U.S. Postal Service) until the direct deposit process has been completed.

 

Complete New Employee Orientation

SEE ALSO

Employee Handbook
Holiday Schedule