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Standards of Academic Progress
It is each individual student’s responsibility to read and adhere to the Standards of Academic Progress Policy. The policy is in place because the Higher Education Act of 1965 was amended with Program Integrity regulations passed on October 29, 2010 that mandates institutions of higher education to establish a standard of satisfactory academic progress for a student who receives any financial aid. A requirement is that the progress measurement include a student’s entire academic history, whether or not Title IV funded aid was received.
What this means to you is that in order to remain eligible to receive financial aid you must meet the standards specified for acceptable academic performance and satisfactory progress toward the completion of your program of study. The progress standards are established within the framework of federal regulations and specifically for the purpose of determining the eligibility of students to receive financial aid under Title IV and State aid programs. These programs include Federal PELL Grant, Federal Supplemental Education Opportunity Grant (SEOG), Federal Work-Study, Georgia’s HOPE Scholarship and Federal Direct Loan Programs (Stafford, PLUS and Grad PLUS).
The University will complete an annual review of compliance with this policy for all students at the end of each spring semester. If you do not meet the minimum requirements defined by this policy you will lose your eligibility for financial aid.
Standard of Academic Progress Requirements
1. Academic Performance: All students who have attempted 60 or more semester hours must have a 2.0 cumulative grade point average (GPA). The cumulative GPA is derived from all hours accepted by and earned at Armstrong, including transfer work from other institutions whether or not the hours apply toward your degree.
2. Progress Toward Degree Completion: All students must make significant progress toward completion of degree requirement in order to receive aid. A mandated minimum completion rate of 67% is the standard for acceptable progress toward degree completion. When computing this percentage the numbers are not rounded up or down. The formula for this calculation is as follows:
cumulative number of hours successfully earned / cumulative hours attempted = % competed
Grades of W, WF, WH, V (audit), F, U, I and NR are not considered successful course completion. In addition, all attempts of repeated courses and non-credit coursework are included in the cumulative attempted number.
3. Credit Hour Limit: A maximum number of attempted hours in which to complete a degree is established. Students who exceed this limit will lose their eligibility to receive financial aid. That maximum number of attempted hours is based on 150% of the average degree program requirements.
- Associate programs must be completed by the 90th attempted semester hour
- Undergraduate programs must be completed by the 186th attempted semester hour
- Graduate (Master’s Degree) programs requiring less than 40 credit hours must be completed by the 51st attempted semester hour.
- Graduate (Master’s Degree) programs requiring more than 40 credit hours must be completed by the 74th attempted semester hour.
- Degree programs above the Master’s level require completion by the 201st attempted semester hour.
Learning support classes will be counted as attempted hours for these purposes. Exceptions for second degree seekers will be considered upon receipt of a written Standards of Academic Progress Appeal Form.
Appeal for Reinstatement of Financial Aid
If your academic progress was reviewed at the end of the spring semester and you lost your eligibility for financial aid, you can regain financial aid in two possible ways;
1) By continuing to work toward a degree without financial aid, successfully accomplishing all the Standard of Academic Progress requirements and providing written notice of that by filing an appeals form with the Office of Financial Aid
2) By filing an appeal of the loss of eligibility for financial aid that identifies mitigating circumstances.
If you choose to file an appeal you must do so through the formal Appeal Form. In your appeal you need to clearly explain WHY you failed to meet the progress requirements and WHAT corrective measures you have undertaken to improve your future performance. Written and signed documentation of any mitigating circumstances that impacted your performance must be included with the appeal form.
A Standards of Academic Progress Committee will review your appeal and supporting documentation and either approve or deny your appeal. Approvals will only be granted for one semester, so if you are deemed unable to achieve the progress standard in one semester, the Committee cannot approve the appeal. You will be notified in writing of the Committee’s decision through a document called the Standards of Academic Progress Agreement which you must sign and return to the Office of Financial Aid. On a case by case basis, the Committee may offer an academic plan to students exhibiting extreme, documentable, mitigating circumstance.
You may appeal a maximum of three (3) times during your academic career at Armstrong and you will remain ineligible for financial aid until fully compliant with the Standards of Academic Progress Policy.
Terms and Conditions of AwardIt is especially important that you understand the conditions of your awards and your responsibility as a financial aid recipient. Our policies are explained fully in the Armstrong Catalog. You are required to take courses work that applies toward your declared degree objective at Armstrong. All aid will be calculated based on your degree program. Be sure you read and understand the conditions of your award.
If you have any questions, please feel free to contact our office at 912-344-3266.