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Information Technology Services

Google Apps - Important Updates

Google Docs New Interface

Google Apps Documentation and Support
The new look for Google Docs and Sites is now the permanent interface for rapid release domains for:
- Docs
- Spreadsheets
- Drawings
- Sites

For More Information:
http://learn.googleapps.com/new-look-docs
  

Email Account Delegation

A new option is now available to users when granting access to their Gmail account. This option controls whether a message is marked as read or unread when accessed by the person delegated to access the account. This is useful for the manager/assistant use cases.

How to Access What's New:
In Gmail settings, select the ‘Accounts’ tab and navigate to the ‘Grant access to your account section’. When setting up or modifying access, the new options to mark or leave conversations as read when opened by others are available there.

Note: Administrators can control whether their users have this option to grant access or not via the administrator control panel.

For More Information:
https://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=138350
 

Offline Access

Gmail, Calendar and Docs without an internet connection
Offline access to Gmail, Calendar and Docs has recently been made available to Google Apps domains

Gmail: Gmail Offline is a Chrome Web Store app based on the Gmail web app for tablets.
Calendar: When offline, you can view events and RSVP to appointments.
Docs: You can view documents and spreadsheets offline.

How to Access What's New:
Gmail: Install the Gmail offline app from the Chrome Web store. Administrators need to first allow access to the ‘Chrome Web Store’ service. IT administrators can deploy Chrome Web Store apps to users en masse by setting up organizational policies for Chrome.
Calendar and Docs: Click the gear icon at the top right corner of the web app and select the option for offline access.