Information Technology Services

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Welcome to Google apps at Armstrong

To begin using your Armstrong Email Account through Google, open a web browser and go to: http://email.armstrong.edu

You will be prompted for login information:

Enter your username:

firstname.lastname (It is recommended to use all lower case letters.)

Enter the initial password:

********** (The password is case sensitive.)

The first time you log in, you will be asked to take a moment to set up your account. You will be prompted to accept the Google Terms of Service.You will then be required to enter in the characters displayed on the screen at the bottom of the web page. Next select I accept. Continue to my account button. If the characters are not entered correctly it will keep asking you to try until the correct password is entered.

Next you will be asked to enter in the password that was provided above and to create a new password. It is recommended that the password be a combination of letters and numbers and not to include a word in the dictionary. Your password strength must be rated Strong for the process to be completed.

Quick Start Guide for Recommended Settings

GMail

Mail: http://email.armstrong.edu

Find the settings icon

located on the top right of the screenand select “Mail Settings”.

Under the “General” tab, select 100 messages per page and 250 contacts per page. Next decide if you want your emails to be threaded by subject (Conversation View) or you want each one separate. Scroll down to enable and create your email signature. Then select “Save Changes” at the bottom of the page.

Select the “Labels” tab at the top of the page. Google has Labels instead of folders. Labels are different from folders because an email can “live” under two different labels. This feature makes searching easy. If you need a new label, create it in this tab.

Under the “Webclips” tab, deselect the check box to turn this feature off.

“Labs” are Google’s add-ons to help you personalize your email account to meet your unique needs. This is a great area to explore for personalization!

Google’s max email storage size is 7GB. This includes archives. The max email size is 25 MB.

Contacts

Contacts moved from Groupwise are listed under “All Contacts”. To clean up your list, select ”Find Duplicates”. Use this

icon to add a new group.

Calendar

Calendar : http://calendar.armstrong.edu

Find the settings icon located on the top right of the screen and select “Calendar Settings”.

To share a calendar, select the “Calendars” tab. Find the calendar you wish to share, then select “Shared: Edit Settings” on the horizontal line as that calendar. Enter the email address of the person you wish to share the calendar with. Then use the radio button to select the Permissions settings for that user. Select ”Add Person” and “Save” at the bottom.

Documents

Google Docs are organized by “Collections” that act like labels. “Share” determines the settings of the documents. The different share settings are: allow others to view or allow others to edit or make it visible on the web. Use “Discussions” to add comments about the document.