Armstrong State University

Announcements from Business & Finance

Year End Close Out Dates for FY 2014

Mar 13, 2014, 04:18 pm - Becky Smith

In order to close out the FY2014 financial records to meet Georgia State Purchasing Expenditure requirements the following cut off dates have been approved:

May 23 is the cutoff for purchases over $25,000.00 not on a statewide contract.

June 1 is the cutoff for purchasing card purchases charged to FY14 budgets.  Purchases made with the purchasing card after this date will be recorded against FY15 budgets.

June 9 is the cutoff for submitting requisitions for purchases between $3,000.00 and $24,999.99 charged to FY14 budgets or purchases from any statewide contract.

June 16 is the cutoff for submission of travel and expense reimbursements charged to FY14 budgets.  All travel for FY14 must be processed by this date in order to be charged to the FY14 budget.  There is no encumbering of travel money.

The State of Georgia Travel Regulations mandate that requests for travel reimbursement must be submitted within 45 days of the return from a trip.

June 16 is the last day to submit check requests for vendor payments for FY14. This excludes utilities, bookstore purchases, and catering.  Please call accounting to discuss exceptions.

Any additional budget adjustments for FY14 must be submitted to the Budget Office by June 9th.