Announcements from Business & Finance

Year-end Close-out Dates for FY 2013

TO:                  Vice Presidents, Deans, and Department Heads

FROM:           Marc Mascolo, Associate VP for Business and Finance                      

SUBJECT:     Year-end Close-out Dates for FY 2013

DATE:            December 11, 2012

In order to close-out the FY2013 financial records to meet Georgia State Purchasing/Expenditure requirements, the following cut-off dates have been approved:

May 24 – cutoff for purchases over $25,000.00 that are not on a statewide contract.

June 1– cutoff for p-card purchases charged to FY13 budgets.  Purchases made with the p-card after this date will be recorded against FY14 budgets.

June 10– cutoff submitting requisitions for purchases between $3,000.00 and $24,999.99 charged to FY13 budgets or purchases from any statewide contract.

June 17– cutoff for submission of travel and expense reimbursements charged to FY13 budgets.  All travel for FY13 must be processed by this date in order to be charged to the FY13 budget.  There is no encumbering of travel money.

The State of Georgia Travel Regulations mandate that requests for travel reimbursement must be submitted within 45 days of the return from the trip.

June 17– last day to submit check requests for vendor payments for FY13  (Excludes utilities, bookstore, and catering.  Call accounting to discuss exceptions).

Any additional budget adjustments for FY13 must be submitted to the Budget Office by June 10th.