Armstrong State University

Announcements from Business & Finance

Travel Policy Changes

Jul 11, 2013, 03:46 pm - Becky Smith

Effective July 1, 2013:
Please note the following changes to the Georgia State Travel Policy

Three significant changes that you need to be informed of are listed below:

I. Reimbursable expenses submitted in excess of 60 calendar days will not be reimbursed.  State policy requires that travelers submit expenses via Peoplesoft ESS substantiating the amount, date, use and business purpose of expenses, ideally within 10 days, but no later than 45 calendar days after completion of the trip or event. The revised policy goes a step further to state that all reimbursements must be submitted within 60 days of the completion of the travel or you will not be reimbursed for that travel. 

State policy requires that travel expenses associated with travel advances must be reconciled and submitted within Peoplesoft as soon as possible, but no later than 45 calendar days, after completion of the trip or event. Any portion of an advance that was not used must be returned to the State, via check, within this same timeframe. The revised policy states that travel expenses, related to a travel advance, that are submitted more than 60 days after the conclusion of the travel or event will not subsequently be reimbursed and the full amount that was advanced to the employee must be returned immediately.

II. Per Diems.  Meal per diems was amended for Non-Overnight travel to remove the 75% reimbursement restriction. When eligibility requirements are met, an employee may receive 100% of the meal per diem for single day travel. Those eligibility requirements are the travel must be at least 50 miles from their residence /primary work station and the employee must be away for more than 12 hours.

III. Updated hotel/motel exemption form.  The new form can be downloaded from the Business and Finance Forms webpage:

Please delete or discard any copies of the previous forms that you may have.

If you have any questions or need further clarification for these changes, please contact Daphne Burch at 344-2647 or: